Tuesday, April 21, 2009
Wednesday, April 15, 2009
This week, I've almost pulled my remaining hair out trying to get forms from all of the students we have going to two different mission trips. It has been a virtual communications experiment trying to acquire the registration forms this week by the April 15th deadline. Actually the deadline was April 1st, but the grace period carried over to the 15th (yes, I know it's tax day). I was joking with a friend of mine that I had decided to look on ebay for a team of ninjas (preferrably elderly and fat ones to keep costs low) to send to homes and acquire forms and payment from families when we were up against a deadline. So, here is how I went about everything. Please let me know if you would have done things differently.
1. Announce it to the students at youth group.
2. Email the forms to parents.
3. Snail mail the forms to the parents because email obviously didn't work.
4. Call/text remaining forms.
5. Have the pastor announce from the pulpit that registration forms are due.
6. Call/text ones that still weren't in.
All of the families paid their deposits for their students to go, so whether the kid wants to go or not, isn't the issue. Payment isn't even due for them until next week after we do a fund raiser lunch. So all that was required was to fill out a form and send it back with their kid at a youth meeting. I would rather not spend a good chunk of my youth budget on old/fat ninjas, so I'm asking my colleagues in youth ministry what you do to get forms in on time. Please comment on your thoughts!
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